Borough Clerk | Hawthorne, NJ

Core Duties of the Municipal Clerk

The position of Borough Clerk is required by both state law, N.J.S.A. 40A:9-133 and local ordinances.  The Borough Clerk is entrusted with numerous and diverse duties. The following is a list of the functions performed by the Clerk and staff.:

• serve as Secretary to the Mayor and Council - prepare meeting agendas, be present at all meetings of the governing body, retain the original copies of all ordinances and resolutions, and record the minutes of every meeting;
• act as secretary to the municipal corporation and custodian of the municipal seal and of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation;
• serve as the chief administrative officer in all elections in the municipality;
• serve as the chief registrar of voters in the municipality, subject to the requirements of Title 19 of the Revised Statutes;
• serve as the administrative officer responsible for the acceptance of applications for licenses and permits and the issuance of licenses and permits.
• furnishes documents requested under the Open Public Records Act (OPRA)
• Conducts business with other municipal departments as directed by the governing body.